Minibus Hire Help

Please note: A refundable deposit of £150 will be added to your booking on its approval.

1. Click on this link to start your booking
2. Click on the ‘Book Online Today‘ buttons to get started
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3. Our booking system uses Online Scout Manager (OSM), so login with your OSM account credentials
   • N.B. If you don’t have an account: click the ‘Create Account‘ button on the OSM page and follow the prompts
4. Once you have your account you will now be able to login and should see a page similar to the below (if not, go back to Step 1 and start over)
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5. Here you will see two calendar entries, one for Multi Day Hire and one for Single Day Hire – you don’t click on these to start your booking, they simply provide a view of when the minibus is already hired out. You can use the ‘Week‘, ‘Fortnight‘, or ‘Month‘ buttons, or the calendar format to alter this view
6. Click the ‘Add Booking‘ button to start your booking
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7. Next you will be presented with the following pop-up. Add your Group / Party Name, the required dates and pick your organisation from the drop down list. In this example, it would be a single day hire as the start and end date are the same. You can adjust these dates to fulfil your booking.
   • If you require a Multi Day Hire then select the day you would like your hire to start and one extra day beyond your end date. This is to allow for overnight booking of the minibus and to calculate the correct price for your hire; i.e. if you want 2 days hire, then select 3 days on the calendar
   • Click the ‘Add Booking‘ button to go to the next step
8. Here we will add the details of your booking, you should now see a screen similar to the following, with your booking reference number at the top, in this case it’s 141733 – confirmation of this will be emailed on your submittal
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   • Add the number of adults and young people that will be on the minibus during your hire (max. of 17 people)
   • From the Item field, click the drop down and select the ‘Minibus Single Day Hire‘ as this example is for a single day booking. If your booking spans over multiple days then you would select the ‘Minibus Multi Day Hire‘.
   • Select the ‘Time Slot‘, in this case 01/08/2025 – 09:00 to 17:00 – £60
   • If this was a Multi Day Hire, then you would select the start date and end date
   • Click the ‘Add to Booking‘ button
9. Next you will have to fill in a few mandatory questions related to your hire – it’s essential that you fill these in otherwise your booking may get rejected
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   • Click the ‘Save‘ button
10. You will now see your booked item added to the page as follows:
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    • Ignore the ‘Item‘ field now in red, this is just because you have no more days left to add to your booking
11. IMPORTANT – to finish your booking click the ‘Submit Booking‘ button at the top of the page
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12. Your booking is now complete. You will be emailed the details of your booking. The booking will be reviewed by our Minibus Manager and you will be contacted with any queries, otherwise your booking will be approved
    • Please Note: As stated at the top of the page a refundable £150 deposit will be added to your booking on its approval